PRIVACY AND SECURITY POLICY
The Department of Information Technology in the Division of Student Affairs respects your privacy. We are providing this privacy and security policy to ensure that we make every effort to respect your privacy and to inform you of what information we collect, how we use it, how we protect it, when we can release it, and how you are entitled to access it.
INFORMATION COLLECTION, USE AND RELEASE
When you visit our web site to read or download information, we do not collect personal information about you. In particular, we do not use “cookies” to collect or store personal information. However, we do collect and store technical information about your visit in server logs.
We use information from server logs to evaluate accessibility or gauge the popularity of various features on our web sites. We also use that information for general reporting and management functions. Specifically, we use log analysis tools to generate statistics, determine technical design specifications, and identify system performance issues.
Occasionally, we acquire, record, and analyze portions of the data that you enter, store, or transmit through our web sites or email you send us. We release this information – only when legally required – to help law enforcement investigations, legal proceedings, or internal investigations of Texas A&M University rule and regulation violations. These groups would use the information to track the electronic interactions back to the source computer(s) or account(s).
Except for education records governed by the Family Educational Rights and Privacy Act of 1974 (FERPA), all information collected from our web site, including server logs, and information collected from web forms, or email you send to us, may be subject to the Texas Public Information Act. This means that while we do not actively share information, in some cases we may be compelled by law to release this information.
We store the following information in our server logs:
- User/client hostname – The hostname or IP address of the user/client requesting access
- HTTP header, “user agent” – The user-agent information includes the type of browser, its version, and the operating system on which it is running
- HTTP header, “referrer” – The referrer specifies the page from which the client accessed the current page
- System date – The date and time of the user/client request
- Full request – The exact request the user/client made
- Status – The status code the server returned to the user/client
- Content length – The content length, in bytes, of the document sent to the user/client
- Method – The request method used
- Universal Resource Identifier (URI) – The location of a resource on the server including web pages, images, and other files
- Query string of the URI – Anything after the question mark in a URI Protocol – The transport protocol and version used
We employ extensive security measures consistent with the Texas Administrative Code (TAC) “Information Security Standards” and Texas A&M University Rules and Standard Administrative Procedures to protect against unauthorized access, disclosure, modification, or destruction of information under our control, as well as the loss, misuse, or alteration of our web sites and/or associated electronic information resources. The information resources that support our web sites undergo an annual information security risk assessment via the Information Security Awareness Assessment and Compliance (ISAAC) system. The ISAAC system assesses the security posture of information systems and measures compliance with information security standards.
The Texas Public Information Act, with a few exceptions, gives you the right to be informed about the information our web site collects about you. It also gives you the right to request a copy of that information, and to have the university correct any of that information. You may request to receive and review any of this information, or request corrections to it, by contacting the TAMU Public Information Officer or the TAMU Office of Open Records, 1181 TAMU, College Station, Texas, 77843-1181, at 979-862-7777.
If you have any questions about this privacy and security policy, the practices of our web site, or your use of our web site, please send email to the webmaster or by postal mail to:
Student Affairs Department of Information Technology
College Station, TX 77843-1256