Email

  • All messages are subject to open records requests.
  • Remember to set “out of office” replies when necessary.
  • Per brandguide.tamu.edu: Email from a “tamu.edu” address is considered official university correspondence. Personal quotes, logos or icons are not permitted in email signatures. Confidentiality statements are superfluous, as any correspondence from a tamu.edu address is subject to open record requests. Limit use of university or college taglines to one and hyperlink TAMU website addresses.

Signature blocks will resemble one of the following examples:

Full Name  |  Title
Office | Department | Division of Student Affairs | Texas A&M University
0000 TAMU | College Station, TX 77843-0000

ph: 979.XXX.0000  |  mobile: 979.XXX.0000 | email@tamu.edu | website.tamu.edu
– – – – – – – – – – – – – – – – – – – – – – – –
[choice of either university, division, or department tagline]

Tagline choices:

TEXAS A&M UNIVERSITY | FEARLESS on Every Front

or

DIVISION OF STUDENT AFFAIRS | One Division. One Mission.

or

DEPARTMENT OF XYZ | Department Tagline

Note: Feel free to remove redundant information, but the resulting signature should contain all three entity components (your department, Division of Student Affairs, and Texas A&M University).

Examples

Example 1:

Donna Lee Sullins, Ed.D.  |  Development Relations Coordinator
Student Programs | Memorial Student Center | Division of Student Affairs
1237 TAMU | College Station, TX 77843-0000

ph: 979.845-1914  |  mobile: 979.XXX.0000 |dlsullins@msc.tamu.edu | msc.tamu.edu
– – – – – – – – – – – – – – – – – – – – – – – –
TEXAS A&M UNIVERSITY | FEARLESS on Every Front

Example 2:

Darby M. Roberts ’88, Ph.D.  |  Director
Student Life Studies | Texas A&M University
1254 TAMU | College Station, TX 77843-1254

ph: 979.862.5624  |  mobile: 979.XXX.0000 | darby@tamu.edu| studentlife.tamu.edu
– – – – – – – – – – – – – – – – – – – – – – – –
DIVISION OF STUDENT AFFAIRS | One Division. One Mission.

In this example, the division name is stated at the bottom, thus it was removed from the second line of the signature.

Example 3:

Courtney Rhodes  |  Communication Specialist
Office of the Vice President for the Division of Student Affairs | Texas A&M University
1254 TAMU | College Station, TX 77843-1254

ph: 979.845.4656  |  mobile: 979.XXX.0000 | crhodes@vpsa.tamu.edu | studentaffairs.tamu.edu

– – – – – – – – – – – – – – – – – – – – – – – –
DIVISION OF STUDENT AFFAIRS | One Division. One Mission.

In this example, the division name is stated at the bottom, thus it was removed from the second line of the signature.

Example 4:

Marimar Miguel ’13 | She/her/hers | Program Coordinator
Texas A&M University Higher Education Center at McAllen
6200 Tres Lagos Blvd. | McAllen, TX 78504
Office: 956.271.1305| MarimarMiguel@tamu.edu

– – – – – – – – – – – – – – – – – – – – – – – –
TEXAS A&M UNIVERSITY | FEARLESS on Every Front

In this example, of including pronouns in your email signature.